CRM for Colleges
CRM for Colleges. Built Around Relationships
From prospective students to alumni, employers, and community partners, Claritysoft helps colleges organize information, manage communications, and streamline processes across departments—all in one flexible CRM.
From first inquiry to enrolled student
Capture every inquiry
Web forms on your program pages send inquiries straight into Claritysoft, tagged with their source and checked for duplicates.
Track every applicant
A visual pipeline shows who needs a call, who is missing documents and who has gone quiet.
Follow up automatically
Workflow rules create tasks, send reminders and assign counselors when a stage changes or a deadline nears.
Stay connected after enrollment
Handle student questions with ticketing, and keep alumni, feeder schools and employer partners in the same system.
What is a CRM for colleges?
A CRM for colleges is software that manages every relationship with prospective students, applicants, current students, alumni and partners.
It keeps contact details, communication history and next steps in one place, so admissions teams follow up on time and can report on enrollment.
You will also see it called a higher education CRM or an admissions CRM.
Features colleges use most
Email campaigns
Segment by program or start term and send automated journeys with Clarity Engage.
Reports and dashboards
Inquiries by source, conversion by stage and expected enrollments.
Custom fields
Track program of interest, start term, campus or anything else you need.
Integrations
Zapier, Sakari SMS and an API with webhooks to connect your other systems.
Built for colleges that want clarity, not complexity
Claritysoft fits small private colleges, community and technical colleges, career schools, continuing education departments and graduate programs that recruit on their own.
| Claritysoft | Enterprise higher ed CRM | |
|---|---|---|
| Pricing | Published, from $29 per user per month | Quoted per institution, often $14,000 to $50,000+ a year |
| Setup | Guided by the Claritysoft team | Often 6 to 18 months with SIS integration |
| Support | Free U.S.-based phone support | Varies by contract |
Need a built-in applicant portal and predictive enrollment models? A purpose-built enrollment platform may suit you better. Need a clear CRM your team will use every day? That is Claritysoft.
Simple, published pricing
Core
$29
per user per month
Inquiries, contacts, pipeline, tasks, web forms, reports and the mobile app. Up to 7,500 contacts.
Complete
Recommended
$59
per user per month
Everything in Core, plus workflow automation, custom modules, ticketing and the API. Up to 100,000 contacts.
Both plans are billed annually. Most admissions teams choose Complete for automated follow-up.
Frequently asked questions
Is a CRM the same as a student information system?
No. A CRM manages recruitment and relationships with prospects, applicants and alumni. A student information system (SIS) manages academic records such as registration, grades and transcripts after a student enrolls.
Do colleges need a higher education CRM, or will a general CRM work?
Large universities running campus-wide recruitment, advising and fundraising often need a purpose-built platform. Smaller colleges and single departments usually get results faster with a simple CRM they can shape to their own stages and fields.
How much does a CRM for colleges cost?
Enterprise higher education CRMs often cost $14,000 to $50,000 or more per year. Claritysoft costs $29 or $59 per user per month, billed annually, so a five-person admissions team on Complete pays $3,540 a year.
Can Claritysoft connect to our SIS?
Yes, through the Claritysoft API with webhooks or through Zapier. The API is included in Complete and available as an add-on for Core.
Can we use Claritysoft for just one department?
Yes. Pricing is per user, so you can start with admissions or continuing education and add teams later.
See Claritysoft set up for your admissions process
Book a demo and we will show you Claritysoft with stages, fields and reports that match how your college enrolls students.